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Information for Host Families |
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Host club and District
- Interviews and selects host families.
- Arranges enrollment, tuition, and other educational matters with local secondary school (for long-term exchanges).
- Appoints a Rotarian as counselor to each exchangee (for long-term exchanges) and ensures that counselor is not a member of host family.
- Meets exchangee upon arrival; escorts exchangee to host family’s home.
- Notifies sending district of student’s safe arrival in host country.
- Continues orientation of exchangee.
- Arranges for exchangee to participate in as many social and cultural functions in host country as possible (including Rotary club meetings and other Rotary events).
- Arranges monthly allowance for long-term exchangees .
- Through Rotarian counselor, maintains contact with exchangee and host family throughout duration of exchange.
- Maintains contact with sending district during period of exchange.
- Assures that each party understands all specific responsibilities.
- Keeps informed of all government regulations pertaining to foreign students.
Host family
- Provides room and board for exchangee.
- Exercises parental responsibilities and supervision as exchangee’s own parents would.
- Advises exchangee about matters such as family, school, and community functions during period of exchange.
- Notifies Rotarian counselor if exchangee is encountering any problems (such as illness,difficulty in adapting to the host family or school, or serious homesickness).
Inbound counselor
- Establishes contact with student prior to arrival and explains expectations of club and district.
- Provides student with general information about host club and area.
- Verifies student’s documents, such as visa, passport, and insurance, immediately upon arrival.
- Establishes an emergency fund to be cosigned by student and another person.
- Reviews club and district rules with student.
- Assists student in adapting to culture and language on an ongoing basis.
- Maintains and documents regular contact with student at least once a month to monitor student’s progress; reports any problems to Youth Exchange chairperson.
- Reminds student to write reports to sponsoring club or district.
- Listens attentively to student’s comments and concerns.
Parents/Legal guardians
- Agree in writing to all rules of program.
- Provide transportation to and from host community.
- Provide appropriate clothing for exchangee.
- Provide spending money and an emergency fund for use by exchangee.
- Provide health and accident insurance acceptable to host club and district.
- Arrange for all travel documents, such as passport and visas.
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